Van Rees Privacy policy

1. Introduction

Van Rees respects your privacy and is committed to protecting your personal data.
This privacy statement explains how we collect, use and protect personal data when you visit our website or contact us.

Van Rees Group consists of several legal entities worldwide and operates using shared internal systems in which personal data is stored and managed centrally.

Van Rees Group acts as the data controller for the processing of personal data as described in this privacy statement. Personal data may be accessed and processed by authorised employees of Van Rees offices where this is necessary for internal operations, administration, customer relations, recruitment or compliance purposes.

Van Rees processes personal data in accordance with applicable data protection laws.

2. What personal data we collect

We may collect and process the following personal data through our website or other digital contact channels:

  • name

  • company name

  • email address

  • telephone number

  • information you provide when contacting us, registering for an event, downloading documents or applying for a job

You are not required to provide personal data to browse our website. However, some functionalities may not be available without it.

3. Why we use your personal data

We use personal data for the following purposes:

  • Communication
    To respond to questions, requests or business-related inquiries submitted via our website or email.

  • Providing information and updates
    To send you information you have requested, such as publications, event details or market insights.

  • Recruitment
    To assess job applications and contact candidates regarding current or future vacancies.

  • Website improvement and analysis
    To analyse website usage in an aggregated manner and improve functionality and user experience.

  • Customer and stakeholder feedback
    To conduct satisfaction surveys or gather feedback related to our services.

4. Legal grounds for processing

We process personal data based on one or more of the following legal grounds:

  • your consent

  • the performance of a contract or pre-contractual steps

  • our legitimate business interests, such as communication with customers, internal administration and improving our services

  • compliance with legal obligations

Where processing is based on consent, you may withdraw your consent at any time.

5. How long we keep your data

We do not retain personal data longer than necessary for the purposes for which it was collected, unless a longer retention period is required by law.

For example:

  • Contact data is retained as long as necessary to handle your request.

  • Recruitment data is generally retained for a limited period after the recruitment process, unless you consent to longer retention.

6. Website cookies

Van Rees uses cookies on its website to ensure the website functions properly, to analyse website usage and to improve the user experience.

Cookies are small text files that are placed on your device when you visit our website. We use the following types of cookies:

  • Functional cookies
    These cookies are necessary for the website to operate and cannot be switched off.

  • Analytical cookies
    These cookies help us understand how visitors use our website, so we can improve its performance and content. Where required by law, these cookies are only placed after you have given your consent.

Van Rees does not place marketing or tracking cookies without your explicit consent.

When you first visit our website, you will be informed about our use of cookies and, where required, asked to provide your consent via a cookie banner. You can change or withdraw your cookie preferences at any time through the cookie settings on our website.

7. Sharing data within Van Rees and internationally

Van Rees operates as an international organisation with offices in multiple countries. Personal data is stored in shared internal systems under the responsibility of Van Rees Group and may be accessed by authorised employees of different Van Rees offices where this is necessary for operational, administrative, commercial, recruitment or compliance purposes.

This internal data sharing takes place within the Van Rees Group and is limited to what is relevant and necessary for the stated purposes.

Where personal data is transferred outside the European Economic Area, Van Rees ensures that appropriate safeguards are in place, such as contractual protections in line with applicable data protection laws.

8. Business reorganisations and legal disclosures

In the event of a merger, acquisition or sale of business activities, personal data may be shared with relevant third parties, subject to appropriate confidentiality measures.

We may also disclose personal data if required to do so by law or to protect our rights, safety or property.

9. Your rights

Under applicable data protection laws, you have the right to:

  • access your personal data

  • request correction or deletion of your data

  • object to or restrict the processing of your data

  • withdraw consent where processing is based on consent

  • request data portability

  • lodge a complaint with a supervisory authority

10. Data security

We apply appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access or disclosure.

Please note that data transmission over the internet can never be guaranteed to be fully secure.

11. Third-party websites

Our website may contain links to third-party websites. Van Rees is not responsible for the privacy practices of those websites. We encourage you to review their privacy statements separately.

12. Contact

If you have questions about this privacy policy or wish to exercise your rights, please contact us via:

Email: support@vanrees.com

(please mention “privacy” in your message)

13. Updates to this privacy statement

This privacy statement may be updated from time to time.
The most recent version will always be available on this website.